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TABLE OF CONTENTS

1. Make your Event Private
2. Upload invite list
3. Send an invite via email

4. Send Unique links to invites or confirm registrants

    4.1. Register attendee

    4.2. Invite attendee

5. Download the Participant list & View Failed Uploads

    5.1. Download the participant's list

    5.2. Failed Uploads

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1. Make your Event Private

An event organizer can use this option to restrict event access to specific people. The event organizer needs to upload a list of authorized attendees.

Only the attendees (imported emails) specified on this list are allowed to enter the event, and other people who have your event link but are not included in the CSV will not be able to join the event. They will get a message saying that the event is private.

Event dashboard > Registrations tab > Event entry tab > Click on "edit” > Select “Only invited people can enter”

2. Upload invite list

After selecting the “Only people who are invited can enter” option, follow the steps below:

Step 1: Click on the “Add attendees” option or go to the participant's tab & Click on the “Add attendees” option.

Step 2: Download the list template and use the format specified in the CSV file.

Read about: How to set up a custom CSV template and add attendees? 

Note: Attendees' first & last names and email addresses are mandatory to be added to the CSV list.

While using a CSV file, please do not change the header content of the same.

Step 3: Upload the CSV file once you have entered the information of the desired attendees.
If an event organizer wants to add a new batch of participants to your event, you can use the same original CSV file. Add a new list of participants and re-upload it. The old list will be counted as redundant and ignored while new people are added to the participant's list.

Step 4: Preview the CSV content and click "Next."

Note: The event organizer cannot remove the attendee(s) once the file is uploaded. Only new records with unique emails in the file will be added to the list. Other records will be ignored.

3. Send an invite via email

After uploading the list & select the invite type, the event organizer will have two ways to invite their participants:

3.1. Kindly follow the steps below to send a unique link (magic link) :

Step 1: Once the list of attendees has been uploaded & invite type is selected, 

For "Register attendee", invite type checkmark “Send registration confirmation email with unique access link”.

For "Invite attendee", invite type checkmark “Send invitation email with unique access link” and click "Next". 

Step 2: Click "Next." A confirmation message will be sent, which will immediately trigger an email to all the attendees with their unique links to access your event.

4. Send Unique links to invites or confirm registrants

Once you have previewed the CSV data, you will have two options:

4.1. Register attendee

Select "Register attendee", if the attendee's registration is confirmed, and send them the confirmation email. Your registration limit will be consumed as soon as the unique event access links are generated for the uploaded list of registrants. 

4.2. Invite attendee

Select "Invite attendee", if you want to send them the invitation first and let them confirm the registration once the attendees click on their unique link. Your registration limit will be consumed only when the participant(s) confirm their registration by clicking on the unique link. 

5. Download the Participant list & View Failed Uploads

5.1. Download the participant's list

An event organizer can view the list of all registered and invited attendees for their event under the “Attendees” section.

The event organizer can export the registration details of the participants. The exported file also contains the unique event access link of the participants that the organizer has added.

The organizer can send those unique links to participants on their behalf or if participants have not received the email due to any technical glitch.

5.2. Failed Uploads

If there has been any discrepancy in the data that has invalid data, those participants' details would be shown under the "Failed Uploads" tab.

Related Article:

What does "This Airmeet is private" mean?

Need more help? Contact support@airmeet.com or visit our 24*7 Support Lounge.